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Last updated: March 31, 2024

1. General

 1.1. Scope, Contracting Parties and Language

These General Terms and Conditions (hereinafter referred to as "T&Cs") apply to the use of the online study platforms:

www.hermetik-akademie.com,
mitglied.hermetik-akademie.com,
www.hermetik-akademie.org
www.hermetic-academy.com
member.hermetic-academy.com
www.academia-hermetica.es
afiliado.academia-hermetica.es
www.elias-rubenstein.de
www.elias-rubenstein.com
www.hermetik-international.com
www.hermetics.net

and for all contracts entered into through these websites and through other forms of electronic communication between Hermetic World LTD, Limnaria 1 Westpark Village Shop 20, 8042 Paphos, Cyprus (hereinafter individually or collectively referred to as "we", "us", "academy", "academy" or "Hermetic World") and you as our user (hereinafter referred to as the "User").

Of course, where we use the masculine form for legibility, the feminine expression is also included.

The use of our paid services is only open to natural persons who have reached the age of majority (18+) according to the legal provisions of their country of residence.

The publicly accessible offer on our websites, social media profiles, messenger services and other information and communication channels, including our free newsletters, and chat-bots, etc is aimed exclusively at persons who have reached the age of 13 (USA – Kids Online Safety Act) or 16 years of age (EU). The use of our websites requires full consent to the acceptance of cookies, etc. Our offer and advertising measures are therefore expressly not aimed at children.

Our General Terms and Conditions, as amended from time to time, apply to all business relationships between us and the user. In the event that Users wish to use conflicting terms and conditions or amendments, they are hereby expressly objected to. Another integral part of the contract is our privacy policy available on our websites, which the user must agree to before purchasing or using the services.

Our General Terms and Conditions and our Privacy Policy must be continuously adapted to legal or operational changes. The use of our websites always requires the final consent of the user to these contractual components in their current version.

The contract language is German or English.

2. Conclusion of Contract / Execution of Contract / Term

2.1. Conclusion of contract

Ordering subscriptions or products through our online study platforms or other products or services constitutes a contract of sale. If the user places an order (offer) via our online platform and we wish to accept the conclusion of the contract, the user will receive an e-mail (acceptance) confirming receipt of the order by us. The contract is only concluded with our order confirmation.

We reserve the right to cancel orders, in particular for the following reasons:

• Unavailability of goods
• Pricing or description errors
• Error in your order
• Suspicion of fraud or illegal transactions
• Suspicion of use by minors or unauthorized persons
• No reasons given

2.2. Contract Execution

After full payment without bank charges, the user will receive an email confirming the payment. The electronic activation of the online study platform will follow, but may take a few days. An overview of all payments made by users is available electronically in the online members' area. An invoice can also be created on request. See also point 6 of these General Terms and Conditions.

2.3. Subscription: Contract Term and Auto-Renewal

If the user does not cancel their monthly subscription before the end of the trial period (whether free or paid), we will charge the full amount for the subscription after the trial period. If a monthly subscription is purchased for instance with a 14-day trial period, full payment is automatically triggered on the 15th day after the start date of the trial. Subsequent payments for the subscription will then be collected on a monthly basis.

We may also offer new customers a discounted annual payment option compared to the monthly payment method. By choosing this discount - if offered - , the user commits immediately after the free trial period for one year. This agreement cannot be terminated by the user within the current year. There is no entitlement to a refund in the event of early termination of the contract, for whatever reason. At the end of the first year of the contract, the contract ends automatically. The user can then opt for a subscription, which can be cancelled monthly at the current monthly price. The discounted payment option for new customers will no longer be available.

3. Specification / Revocation / Blocking / Termination Options

3.1. General

We support the philosophical and spiritual development of enterprising, mentally healthy and adult users through various websites or communication channels. This support is facilitated by self-study and individual practice.

We primarily provide an online learning platform for adult, healthy and healthy users to support their philosophical and spiritual development through self-study and personal practice through various websites and certain free services (such as posts and newsletters). The online learning platform includes educational content such as texts, videos, audios, and instructions for mental and meditative exercises. The content will be made available to users one after the other according to their academic progress and will be made available via subscriptions. The basic prerequisite for the activation of the content or the sequential activation of content is an active and paid basic subscription of a user and a measurable progress in the development of the user.

The prerequisite for participation in certain courses or subscriptions is the existence of any defined qualifications, previous achievements, minimum duration of study and corresponding study progress. The assessment of these requirements is entirely at our discretion.

3.2. Provision of services

We are entitled to have the contract or parts of it executed by third parties. We are only obliged to provide and make available carefully selected and prepared teaching content on philosophical, ideological, religious and spiritual topics, but do not guarantee concrete success.

3.3. Failure to perform

We are not responsible for disruptions or delays in performance due to force majeure and due to extraordinary and unforeseeable events that cannot be prevented even if we exercise due care. The user authorizes us to postpone the service for the duration of the blocking event. Technical issues beyond our control, such as an internet or telecommunications outage or slowdown and its consequences, release us from our contractual obligations for the duration of these events.

3.4. Right of revocation

In the event of prolonged unavailability of the online study platforms, websites or communication channels (in the event of a complete failure for more than 14 consecutive days), both the user and we can withdraw from the contract. We undertake to inform the user of the unavailability and to refund any services already provided. Within 14 days of activating access to the online study platform, the user may revoke the distance contract without giving reasons by means of an informal declaration that must be received. We are committed to the satisfaction of our users with our products and services. If the user is not completely satisfied, we offer a refund within 14 days of purchase. Refunds will be processed via the original payment method used at the time of purchase.

3.5. Benefit Plan, Suspension and Extraordinary Termination

Unless expressly agreed otherwise, we will commence the provision of services after the conclusion of the contract, usually within a few days after confirmed receipt of payment. We will maintain our services until the user or we cancel the subscription or in the event of non-payment. In the event of non-payment, we are initially entitled to temporarily block access until payment has been received. In the event of a qualified default in payment despite a reminder and the setting of a grace period, we may unilaterally terminate the contract with immediate effect. We are also entitled to block access in the event of misuse or suspicion of misuse, in particular in the case of false or incorrect user data (fake accounts, etc.), and to unilaterally terminate the contract with immediate effect if it was lawfully concluded in such cases.

3.6. Right of retention

The user may only assert a right of retention on the basis of due counterclaims resulting from the same legal relationship as the user's obligation.

3.7. Termination

The contract can be terminated by the user or by us at any time with immediate effect. Termination will be effective at the end of the current billing cycle in the month following termination for monthly payment and for annual payment at the end of the 12-month period from the date of purchase.

After termination of the contract, access will be permanently blocked by us. During a suspension, the content, including content that has already been consumed and paid for, will no longer be available.

3.8. Free services and newsletters

Free and publicly accessible services may be used and terminated by users at any time in accordance with these Terms and Conditions (Section 1.1). In particular, the user can revoke his consent to receive newsletters and information subscriptions (e.g. on social media platforms such as Facebook, Instagram or messenger services such as Telegram, etc.) at any time by unsubscribing from newsletters, social media blogs or leaving messenger service groups.

Subscribers to the newsletter can unsubscribe at any time using the link in the newsletter or by sending a unilateral declaration to newsletter.support(at)hermetik-akademie.org.

4. Obligations of the User

4.1. Essential requirements for users and subscribers

Self-study on our online learning platforms requires that the user is of legal age and has full legal capacity, is mentally healthy and assumes personal responsibility. Due to the lack of direct personal knowledge of the user, we are not able to verify certain factors that are crucial for the safe use of our teaching content, but we strongly advise against consuming our teaching content under the influence of alcohol, drugs, psychotropic drugs, mental illness or mental instability. If we become aware of these or similar circumstances, we are entitled to block the user and/or withdraw from the contract. Users who have doubts about their suitability to study through our platforms are advised to seek professional advice in advance (e.g. doctor, psychologist).

4.2. General responsibility for data

The user is solely responsible for the content and accuracy of the data and information transmitted to us. These must not violate any applicable law or these Terms and Conditions. In addition, the user undertakes not to transmit any data whose content infringes the rights of third parties (e.g. personal rights, name rights, trademark rights, copyrights, etc.). In particular, contributions with criminal or immoral content may not be published or untrue facts may be asserted.

In particular, the user is responsible for ensuring that all content posted, sent, transmitted or transmitted on our websites complies with the following standards. In particular, no content may be published that:

• infringe the rights of third parties
• promote illegal activities, violence, or illicit intent
• is vulgar, obscene, pornographic, or offensive
• irrelevant to the specific website
• threatening, abusing, defaming, invading or stalking others
• is racist, abusive, harassing, threatening or abusive
• exploit or harm children in any way
• infringes intellectual property or other rights
• violate or be deemed to violate any law
• false information about identity or affiliation
• contains unauthorized advertising or commercial activity
• solicitation of funds, advertisers or sponsors
• Contains harmful computer programs (viruses, worms, etc.)
• disrupts the flow of communication or normal interactions on the website
• includes MP3 files
• represents a Ponzi scheme
• violates website policies or regulations
• contains links to websites with similar unauthorized content

This list of prohibited content is exemplary and not exhaustive and is subject to update without notice. It is the user's responsibility to be aware of and apply these guidelines before posting any content. We have the right to review content for compliance and reserve the right to remove or reject unauthorized content. Our obligation or right to act does not relieve the user of their primary responsibility. We and third-party content providers shall not be liable for any acts or omissions related to any User Submissions.

4.3. Indemnification

The user indemnifies us against all claims asserted against us by third parties due to breaches of duty by the user. The User also indemnifies us against all expenses and costs, including costs for external consultants such as lawyers, incurred as a result of breaches of the User's obligations. This includes unauthorized use of the Websites or Services under the User's username and password, if the User is responsible for doing so.

4.4. Obligations to cooperate

The user is obliged to provide the necessary cooperation so that we can provide the service subject to the contract.

4.5. Profile Data and Obligation to Update / Correspondence

In particular, the user is obliged to keep the content and profile information provided by him up-to-date and to inform us immediately of any misuse of his profile. All correspondence from us to the user will be sent to the current email address in the user's profile. The User is obliged to choose a lawful, non-offensive username that does not infringe the rights of others. When creating their account, the User must ensure that all information provided is accurate and up-to-date. Providing false information may result in account termination. The user is obliged to keep his password secret and to inform us immediately of any unauthorized use. We reserve the right to monitor passwords and request changes for security reasons. The user is not entitled to use security-threatening tools on our websites. In the event of a security breach, details may be shared with the relevant authorities. We reserve the right to investigate suspected violations of these T&Cs or legal requirements internally and/or to cooperate with law enforcement authorities. The user also has a duty to cooperate in internal investigations. By agreeing to these Terms and Conditions, you indemnify us and our employees against claims in connection with investigative measures.

4.6. Special note on personal responsibility

Any successes resulting from the fulfilment of the contract, such as an actual improvement in the quality of life, economic or other success, spiritual enlightenment, etc., are not owed by us. We are also not liable for the improper application and/or implementation of the recommendations contained in our services or content provided. The lawful and mentally healthy user must inform himself in advance whether and to what extent our suggestions are suitable for him or whether they carry further risks. We make our content and products available only to users. The correct understanding, handling and individual implementation are the sole responsibility of the user.

4.7. Special note on personal responsibility for medical treatments

The information provided by us, particularly with regard to questions of nutrition, physical, mental or spiritual health, is intended to provide general background-knowledge and educational material on certain topics. 
We do not constitute recommendations or advertise for specific diagnostic methods, therapies, nutritional supplements, or medical products. Our information is not intended to be all-encompassing or up-to-date. It is not intended to replace a medical treatment or consultation with a medical professional and should not be used as the basis for self-diagnosis or self-treatment of diseases, or for modifying or terminating a medical treatment. 
If users have health concerns or questions, they should consult a medical professional or, for psychological or psychiatric matters, a suitably trained physician or therapist.

5. Products

The products offered for sale, use or subscription on our websites and communication channels are digital. These digital products may not be reproduced, modified, distributed, disassembled, decompiled, adapted, translated, made available to third parties in any way, or combined with other digital products without our express written consent. The user is liable for misuse and indemnifies us against all claims that third parties assert against us due to the breach of their obligations.

6. Prices

Our prices for our paid services are retail prices for our users, who can only be natural persons (B2C). The current prices apply at the time of ordering. All prices are quoted in EUR or USD, depending on the region, and include Value Added Tax (VAT). We do not issue invoices to companies and do not participate in the reverse charge process. We reserve the right to change and/or adjust prices depending on the user's place of residence. Any price increase constitutes a termination of the change on our part, which entitles the respective user to extraordinary termination. The total fee to be paid by the user is due for payment prior to the provision of our service.

7. Terms of payment

The following payment options are available to the user:

• Payment via PayPal
• Payment via Stripe (direct debit or credit card)

We reserve the right to exclude or change certain payment methods depending on the user's place of residence. Payments are not processed by us, but by third-party service providers commissioned by us. Therefore, the respective privacy policies of the payment provider also apply. If the user purchases a study or orders a subscription via one of our order forms, he or she also gives us or the payment provider a direct debit authorization. In this case, this direct debit authorization applies to the payment method used. In the event of withdrawal of the contract declaration by a consumer or in the event of withdrawal from the contract for other reasons, we will refund the purchase price already paid. For this repayment, we will use the same means of payment that was used for the original transaction.

8. Copyright and rights of use

8.1. Copyrights

All content, in particular the design, graphics and texts on our websites and other services, are protected by copyright. This can be expressed through the following announcement: © 2023 Hermetic World LTD. ALL RIGHTS RESERVED. The content and structure of the products and services we offer, including text, video, audio, files and authorized copies, are our intellectual property or we are entitled to use them. Any use that goes beyond purely online studies requires the express written consent of the rights holder or licensee. Texts, videos, audios and files may not be passed on to third parties, copied, transformed, made publicly available, reproduced or stored on data carriers or other media without such consent. The user has a special duty of care to protect his login data (e-mail address/password) according to the state of the art and not to pass them on to third parties.

9. Ease of Use of the Service

We ensure that our services are adapted to the current state of the art and therefore reserve the right to make changes to the agreed services, provided that these changes do not impair the core services and are reasonable for the user, taking into account his interests. We are also entitled to interrupt the operation of the Website, in whole or in part, for updating and maintenance purposes to the extent reasonably practicable. In addition, we do not guarantee the constant availability of the services offered and do not guarantee that the services offered or parts thereof can be made available and used from any location. Compatible devices are required to use the Sites or our Services. It is your responsibility to ensure or maintain the condition of your device that allows you to use our Services.

10. Liability and Warranty

10.1. Disclaimer and Limitation of Liability

 Insofar as there are no mandatory statutory provisions to the contrary and with the exception of bodily injury or personal injury, our liability is generally limited to intentional or grossly negligent acts or omissions. To the fullest extent permitted by law, we do not accept any liability for third-party websites to which reference is made by links.

The responsibility for data and content stored, published, used or transmitted by the user using our services lies solely with the user.

To the fullest extent permitted by law, we will not be liable for any damage or viruses that affect a user's computer, technical infrastructure or other property as a result of the use of our websites. To the fullest extent permitted by law, we, including our shareholders, employees and partners, will not be liable for any indirect or consequential damages arising out of the use of the Websites or their contents. This includes damages resulting from loss of profits, loss of data, or business interruption. To the fullest extent permitted by law, our aggregate liability for all claims is limited to the value of purchases made by the user on our websites.

10.2. Warranty / Improper Use and Implementation

The use of our websites is at your own risk and responsibility. We are not liable for the improper application and/or implementation of recommendations contained in our services or in any courses or online studies. It is in the nature of things that we are not liable for any particular suitability or purpose, nor for any particular success. Users must inform themselves in advance in an appropriate manner (e.g. consultation with a doctor for relevant indications) in order to determine whether our information, materials and recommendations are suitable for them. The remaining liability clauses remain unaffected by this provision.

We ensure that the information on our websites is complete, accurate and up-to-date. However, the information may be incomplete, inaccurate or outdated. We do not assume any liability for the completeness, correctness and timeliness of the information on our websites. When using our websites, users may encounter content that is potentially offensive, offensive, or misleading. We cannot rule this out, especially in the case of content from other users or third parties, and we do not assume any responsibility for this.

If problems arise with our websites or services, the user may cancel their subscription or submit a refund request in accordance with our refund policy at any time.

10.3. External links

Our websites, newsletters, posts or other news may contain links to external websites that are not operated by us. These links are provided for convenience and do not imply that we endorse their content. In particular, we assume no responsibility for the content or reliability of external sites. The use of these links is at the user's own risk. Users are advised to exercise caution and read the privacy statements of all external websites before providing any personal information. We are not responsible for any loss or damage resulting from users' interaction with third party websites.

10.4. AI Bot Disclaimer

Purpose and Scope: The AI Bot is designed to assist users in navigating our websites, providing information about courses and general guidance on spiritual and esoteric topics. It is not a substitute for professional spiritual, psychological, or educational advice.

Accuracy and Limitations: While efforts are made to ensure the AI Bot's responses are accurate and relevant, we cannot guarantee the completeness or applicability of the information provided. The AI Bot operates within the limitations of its programming and may not fully comprehend or address the depth of esoteric teachings.

No Liability: We are not responsible for any interpretations, actions, or decisions made based on the AI Bot’s guidance. Users should exercise judgment and discretion when considering the AI Bot’s responses, especially in personal or spiritual matters.

User Responsibility: Users are encouraged to seek direct guidance from qualified professionals for complex spiritual, psychological, or educational queries. The AI Bot is a supplementary tool and should not be the sole basis for any significant decision-making.

Privacy and Data Use: Interactions with the AI Bot are subject to our Privacy Policy. Personal, sensitive, or confidential information should not be shared with the AI Bot. We respect user privacy and ensure data security in accordance with legal standards.

Changes and Availability: We reserve the right to modify or discontinue the AI Bot service without notice. The functionality and availability of the AI Bot may vary, and updates to this disclaimer may occur as the service evolves.

Non-Endorsement: The AI Bot may reference external content or materials. Such references do not imply endorsement of those external resources by us.

By using the AI Bot, users acknowledge and agree to these terms.

11. Alternative Dispute Resolution (ADR)

Users from the EU area have the possibility to submit complaints to the EU's online dispute resolution platform: https://ec.europa.eu/odr. We are under no obligation to participate in any such process. Complaints of any kind can also be addressed directly to us at the following e-mail address: office12(at)hermetik-akademie.org

12. Final Provisions

12.1. Jurisdiction

To the fullest extent permitted by law, the exclusive venue for any dispute arising out of this Agreement, shall be the competent court at our registered office in 8042 Paphos, Cyprus.
If the user asserts claims related to their contract that arise from consumer protection regulations of an EU member state in which they reside, they have the option to bring legal action either in the courts of their state of residence or in Cyprus.

12.2. Choice of applicable law

Insofar as there are no mandatory statutory provisions to the contrary, all contractual relationships shall be governed by Cypriot law to the exclusion of its conflict of law provisions. The applicability of the United Nations Convention on Contracts for the International Sale of Goods (CISG) is mutually excluded in all cases. If the user asserts claims related to their contract that arise from consumer protection regulations of an EU member state in which they reside, these regulations, to the extent that they are mandatory law, shall apply.

12.3. Prohibition of Assignment and Right of Assignment

The user is not entitled to assign claims arising from the contractual relationship to third parties without our consent. We may assign all or part of our rights and obligations arising from the contractual relationship (by e-mail) to the user by unilateral declaration.

12.4. Severability

The ineffectiveness, ineffectiveness or unenforceability of individual provisions of these General Terms and Conditions shall not affect the existence and validity, effectiveness and enforceability of the remaining General Terms and Conditions. In this case, the invalid, ineffective or unenforceable provision in each case must be reinterpreted into a valid, effective and enforceable provision in accordance with the nature and purpose of the contract.

Effective Date: 26.12.2023

Introduction:

Welcome to the Hermetic World LTD and it’s websites and applications, such as:

www.hermetik-akademie.com,
mitglied.hermetik-akademie.com,
www.hermetik-akademie.org
www.hermetic-academy.com
member.hermetic-academy.com
www.academia-hermetica.es
afiliado.academia-hermetica.es
www.elias-rubenstein.de
www.elias-rubenstein.com
www.hermetik-international.com
www.hermetics.net

social media profiles, messenger services and other information and communication channels, including our free newsletters, and chat-bots, etc.

This Privacy Policy has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), the California Online Privacy Protection Act (CalOPPA), the California Consumer Privacy Act (CCPA), the Personal Information Protection and Electronic Documents Act (PIPEDA), and the Australian Privacy Act. Our goal is to clearly inform you about our practices regarding the collection, use, and protection of your personal information when you interact with our websites and applications and services. Respecting your privacy is our top priority, and this policy reflects our commitment to protecting your rights and data.

Children's Privacy (COPPA Compliance): We are committed to protecting children's privacy. Our websites and applications do not knowingly collect, use, or disclose personally identifiable information from children under the age of 13 without parental consent. If a parent or guardian believes that we have inadvertently collected such information, they should contact us to remove it and opt out of all related services.

Section 1: Information about us as the controller

Responsible for the processing of personal data on our websites and applications is:

Hermetic World LTD Limnaria 1 Westpark Village, Shop 208042 Paphos, Cyprus

E-Mail: office12(at)hermetik-akademie.org

If you have any questions about data protection and privacy, please contact us using the contact information provided. We are committed to ensuring that your personal data is handled responsibly and in accordance with the law, in accordance with applicable data protection laws.

Section 2: Automatic data storage

When you visit our websites and applications, certain information is automatically collected and stored by our web server. These include:

• The address (URL) of the web page you accessed.
• Your browser type and version.
• The operating system used.
• The referrer URL (the previously visited page).
• The hostname and IP address of your device.
• Date and time of your visit.

This information is recorded in web server log files, usually stored for two weeks and then automatically deleted. We assure you that this data will not be disclosed to third parties - with the exception of the options described in our General Terms and Conditions or this declaration-, except as necessary in the event of an internal or external (e.g. legal) investigation.

International Data Transfers

Cross-border data handling: As part of our global operations, we may transfer personal data across international borders. These transfers will be made in accordance with applicable data protection laws.

Safeguards for international transfers: We ensure that all data transfers outside the European Union are protected by appropriate data protection measures, such as standard contractual clauses approved by the European Commission or other legal mechanisms that provide an equivalent level of data protection to that in the EU.

Section 3: Cookies and Automatic Data Collection

How we use cookies: Our websites and applications use cookies and other technologies to collect information as you navigate through it. A cookie is a small text file that is stored on your device when you visit our websites and applications. Cookies are vital for various websites and applications functions and improve the user experience by remembering preferences and settings.

These include:

• Usage Information: Details such as pages visited, frequency of access, length of stay, and referring websites and applications.
• Location information: Determined by your IP address.
• Device information: hardware model, operating system, browser specifics, and your settings.

Types of cookies on our websites and applications:

1. Essential cookies: For the security and functionality of the websites and applications.
2. Functional cookies: To improve functionality and diagnose errors.
3. Analytics cookies: To carry out websites and applications data analysis.

Cookie categories:

• First-party cookies: Essential for the functionality of the websites and applications, created and managed by us.
• Third-party cookies: For analytical purposes, such as those used by Google Analytics.

Cookie management: You can control cookie settings through your browser. However, disabling cookies may affect your websites and applications experience.

Use of the Borlabs cookie plugin: Our websites and applications use the Borlabs cookie plugin for cookie management. This tool allows you to select and consent to certain types of cookies to ensure better control over your data. Borlabs Cookie itself does not process any personal data.

Section 4: Handling of Personal Data

Collection of personal information:  Our websites and applications collect personal information such as names, E-Mail addresses, mailing addresses, and other relevant information that you provide when filling out forms or commenting on our blog. We collect this information, along with the time of submission and your IP address, only for the purposes specified.

Data Storage and Hosting: Our websites and applications and data are hosted on Amazon Web Services (AWS) servers. AWS is known for its robust security measures and compliance with industry-standard data protection regulations. For more information about AWS's data security practices, please see AWS's Privacy Policy.

International Data Transfers:  We handle international data transfers in accordance with the GDPR and other relevant data protection laws. Data transferred outside the European Union will be protected by appropriate measures to ensure a level of data protection comparable to EU standards.

Handling of Financial Data: We collect financial data, such as payment methods or banking details, to facilitate transactions on our websites and applications, including purchases and refunds. Most of this data is processed by our payment processors Stripe and PayPal. We only store limited financial data. For information about how Stripe and PayPal use and protect your financial information, please see their privacy policies: Stripe's Privacy Policy and PayPal's Privacy Policy.

Data security and confidentiality: We are committed to keeping your personal data secure. It is our business policy to treat your data with the utmost confidentiality, and not to disclose your data to third parties unless it is necessary for the purpose for which you provided it or cases of internal or external investigation or legal necessity.

Use of personal data:  The personal data you provide will be used exclusively for the purposes for which it was collected: to facilitate our communication with users seeking contact, to process requests for services and products available on our websites and applications and to enable and facilitate users' access to the services we offer.

Email Communications and Data Security: Although we provide secure forms for the submission of personal information on our websites and applications, please note that these submissions are forwarded from these applications via email.

Use of aMember for membership management: We use aMember, a member account software, for the efficient billing and management of our customers' personal data. aMember helps to optimize our subscription services and handle customer data securely. For more information about how a member manages and protects user data, please visit aMember's information page.

Data Breach Notification Procedure

Commitment to Data Security: Although we take every precaution to protect user data, in today's high-tech world, errors and/or misuse are possible. Therefore, in the unlikely event of a data breach, we are committed to notifying data subjects immediately and in accordance with applicable law.

Data Breach Notification: In the event of a data breach, we are committed to providing prompt notice to data subjects in accordance with applicable laws. You will be informed of the nature of the breach, the data involved, and the actions taken in response.

Section 5: Measures for data security

Secure data transfer: We use HTTPS and TLS encryption, a robust protocol that ensures the secure transmission of your data over the internet. You can recognize this by the lock symbol in the address bar of your browser, which indicates an encrypted connection.

Privacy strategies: Our commitment to data security goes beyond transmission. We use various measures, such as:

• Regularly updating and patching our systems to protect us from vulnerabilities.
• We maintain access controls to ensure that only employees service providers who need to handle personal data for their job duties have access to it. This is managed through individual user accounts and strong passwords.
• Use of firewalls and intrusion detection systems to prevent unauthorized access.

On-demand security audits:  We conduct security audits to identify and remediate potential vulnerabilities in line with our privacy commitments. These checks are carried out on the basis of necessity to ensure the continuous protection of personal data.

Section 6: Use of Third-Party Services and Analytics Tools

TLS encryption and HTTPS:  We prioritize data security through the use of HTTPS and TLS, a protocol for secure data transmission that ensures the protection of your confidential information on the Internet.

Amazon Affiliate Program: We participate in the Amazon Affiliate Program, an initiative that allows us to host Amazon ads and affiliate links on our websites and applications. Through these links, we earn commissions on qualifying purchases that help support our websites and applications. The Amazon Affiliate Program uses cookies to track user activity for affiliate marketing purposes. These cookies are essential for the operation of the program, as they allow Amazon to track the origin of orders and manage advertising compensation. For detailed insights into Amazon's handling of data collected through this program and related privacy considerations, please refer to Amazon's Privacy Policy.

Amazon Web Services (AWS) Products: We use various Amazon Web Services (AWS) products for hosting, storage, and other cloud-based services. AWS may collect and process data in order to provide these services in compliance with its Privacy Policy. This integration ensures a reliable and secure infrastructure for our digital operations.

Borlabs Cookie Integration: Our websites and applications use Borlabs Cookie, a solution designed for WordPress sites, to manage user consents for cookies. Borlabs Cookie does not store any personal data. The information stored in the borlabs cookie includes the cookie lifetime, the cookie version, the domain and path of our websites and applications, user consents, and a randomly generated UID, which is not personal data. This tool ensures compliance with privacy regulations by efficiently managing cookie consents. You can find more information about Borlabs Cookie on the official websites and applications.

Cloudflare integration: We use Cloudflare to improve websites and applications performance and security. Cloudflare uses a variety of cookies for different purposes. Cloudflare may collect certain data about your visit, such as IP addresses and security fingerprints, which will be maintained in accordance with their Privacy Policy. This data helps optimize websites and applications delivery and protect against malicious activity. For detailed information, see Cloudflare cookies.

GetResponse for newsletter service: We use GetResponse to send and analyze our newsletters. It uses cookies and other technologies to monitor interactions, such as E-Mail open rates and link clicks, and collects data such as IP addresses, operating systems, and E-Mail retrieval times. Your data will only be used to send newsletters, based on your consent in accordance with Art. 6 (1) (a) GDPR and in accordance with CalOPPA, CPPA, PIPEDA and the Australian Data Protection Act. For more information about how GetResponse handles data, please see the GetResponse Privacy Policy and the GetResponse Cookie Policy. Your data will be kept until you log out. You can revoke your consent at any time by clicking on the unsubscribe link in the newsletter or by sending us an E-Mail to office12(at) hermetik-akademie.org

Google Ads Conversion Tracking: We use Google Ads conversion tracking to optimize our advertising efforts. This tool tracks the actions users take after clicking on our ads and allows us to analyze the performance and impact of our marketing campaigns. The data collected helps us refine our advertising to better tailor it to users' interests and needs. Detailed information on how Google handles this data and the associated impact on data protection can be found in the privacy policy on Google Ads conversion tracking and data protection of Google Ads.

Google AdSense: Our websites and applications uses Google AdSense, a service that displays contextual ads tailored to the content and interests of our users. These ads are selected and managed by Google's advanced algorithms to ensure that the advertising content is closely aligned with the interests of our audience. Google AdSense uses various cookies for advertising purposes. The cookies serve several purposes related to advertising, such as .dem serving and rendering ads, personalizing ads based on user preferences, limiting the number of times an ad is displayed, muting ads to be stopped by the user, and measuring the effectiveness of ads. For more detailed information about how Google manages data in AdSense and respects user privacy, please see the Google AdSense Privacy Policy.

Google Analytics for websites and applications analytics: We use Google Analytics to evaluate user interactions on our websites and applications. This service uses cookies to track user behavior, such as session duration and pages visited, which helps us improve our websites and applications and marketing strategies. Google manages this data in accordance with its own privacy policy. We have taken measures, including IP anonymization, to protect your privacy. For detailed insights into Google's data practices and your privacy choices, please  refer to the Google Analytics Privacy Policy  and the use of Google Analytics cookies.

Google reCAPTCHA implementation: Google reCAPTCHA helps us provide a safe online experience for our users. Google reCAPTCHA is a security service used on websites and applications to protect against spam and abuse. It analyzes user behavior and data to determine whether the user is a human or a bot. While specific cookies used by reCAPTCHA are usually not described in detail, reCAPTCHA is known to collect user data such as IP addresses and interaction data (such as mouse movements and typing patterns) for security analysis. The processing of this information is carried out in accordance with Google's privacy policy to ensure that user data is handled responsibly. reCAPTCHA plays a key role in maintaining the security of online experiences on websites and applications that implement it.

Google Tag Manager: Our websites and applications uses Google Tag Manager to efficiently integrate and manage various tracking tools. This service allows us to seamlessly embed and update tracking codes, making it easier to collect and analyze key user interaction data across the site. Google Tag Manager itself does not collect any personal data; Rather, it allows for the effective use of other tracking tools. For a deeper understanding of how Google Tag Manager works and handles data, please refer to the Google Tag Manager Privacy Notice.

Instagram integration: We integrate Instagram features on our websites and applications to improve user engagement and showcase our social media content. This includes viewing our latest posts or being able to share content directly on Instagram. Instagram, as part of Meta Platforms, Inc., may collect data for analytics and advertising purposes when you interact with these features. To learn more about Instagram's data practices and how we handle user privacy, please see Instagram's Data Policy.

LinkedIn integration: Our websites and applications include LinkedIn features to support professional networking and content sharing, such as LinkedIn share buttons and displaying our LinkedIn content. Your interactions with these features may result in LinkedIn collecting data for analysis and customization. LinkedIn uses cookies to improve user experience, track analytics, and personalize content. To learn more about the specific cookies used by LinkedIn, you can visit their cookie table for detailed information. For a detailed understanding of LinkedIn's data processing practices, please refer to LinkedIn's Privacy Policy.

Meta Pixel: We implement Meta Pixels on our websites and applications to refine our advertising strategies and present you with tailored ads on social media based on your browsing activity. This tool tracks your interactions after you click on a Facebook ad and uses cookies to analyze the effectiveness of ads. Although we do not directly access this data, it is managed and used by Facebook, which may link this information to your Facebook account in accordance with Facebook's Privacy Policy for Advertising Activities. You can manage your advertising preferences through Facebook Ad Settings and Off-Facebook Activity. If you're not a Facebook user, you can opt out of Facebook ads through the Digital Advertising Alliance.

Microsoft Copilot Chatbot Integration: We're integrating Microsoft Copilot for Microsoft 365 into our digital operations. This AI-driven tool assists with various tasks by processing prompts and responses within the Microsoft 365 environment. Copilot may collect and process interaction data, including user prompts and responses, to provide efficient and relevant support. Copilot adheres to its privacy, security, and compliance obligations. It is compliant with GDPR and EU data protection regulations. The collected data is securely stored within the Microsoft 365 service boundary to ensure compliance with privacy and security. Microsoft Copilot uses Azure OpenAI services for processing, which are separate from OpenAI's public services. The stored data, which includes users' prompts and Copilot's responses, helps provide a history of interactions. This data is not used to train basic Large Language Models (LLMs) used by Microsoft Copilot. For more information about Copilot's data processing practices, please refer to Microsoft’s Data, Privacy, and Security Policy for Copilot.

Microsoft Teams integration: We use Microsoft Teams for online meetings and collaboration. Teams collects data related to your usage, such as meeting attendance and technical data, which is managed in accordance with the Microsoft Privacy Policy. This information helps to enable seamless collaboration. You can adjust your Teams privacy settings within the app.

Pinterest integration: We use Pinterest features on our websites and applications to improve visual engagement and content sharing. This integration allows users to directly access our Pinterest content and share it on their own boards. Pinterest may collect data from these interactions for analytics and personalized advertising. For more information about Pinterest's data collection and privacy practices, please see Pinterest's Privacy Policy  and Pinterest's cookies.

Telegram Messenger integration: Our websites and applications includes features of Telegram Messenger to offer direct communication channels and content sharing options. Through this integration, users can easily share content from our websites and applications with their Telegram contacts or groups. When interacting with Telegram's features, certain user data may be collected by Telegram for operational and analytical purposes. Detailed information on how Telegram handles user data and its privacy obligations can be found in Telegram's privacy policy.

TikTok integration: Our websites and applications include features from TikTok to engage users and share unique content. This integration may include displaying our TikTok content or enabling direct sharing on TikTok. TikTok, as a social media platform, may collect user data for purposes such as analytics and targeted advertising when you interact with these features. To understand how TikTok processes and manages this data and how they advocate for user privacy, we encourage you to read TikTok's privacy policy.

Wordfence for websites and applications security: We use Wordfence to increase the security of our websites and applications. Wordfence helps identify and prevent potential security threats by analyzing traffic patterns and user behavior. Although it may collect data related to these activities, it is primarily used to ensure the security and integrity of our websites and applications. Detailed information about how Wordfence manages data can be found in their privacy policy.  Detailed information about Wordfence cookies can be found directly on their websites and applications at this URL: Wordfence and GDPR - General Data Protection Regulation.

YouTube integration: We embed YouTube on our websites and applications to provide engaging video content. This integration may include tracking user interactions with YouTube content embedded on our websites and applications, the use of cookies for analytics, and personalized advertising. YouTube, a platform owned by Google, processes this data, which can be linked to your Google account, as described in YouTube’s privacy policy.You can manage your ad settings and preferences through your Google Ad Settings.

Zoom integration: We use Zoom for virtual meetings and webinars. Zoom may collect data related to your interaction with the Platform, such as participation details and technical information. This data will be managed by Zoom in accordance with its privacy policy. While we don't directly access detailed usage data, it helps facilitate our online sessions. You can manage your privacy settings and preferences directly through Zoom.

Understanding and Managing Cookies: Service-Specific Information and Browser Settings

Specific information on the types of cookies, how they are stored and how they are deleted can be found on the websites and applications of the respective services that use these cookies. Each service usually has its own section in its privacy or cookie policy that explains the details of the cookies they use, including their purpose, lifespan, and how they affect your browsing experience.

In addition, the management and deletion of cookies is usually handled through the settings of your web browser. Each browser (such as Chrome, Firefox, Safari, Edge) has its own method of managing cookies, which can usually be found in the settings or in the Privacy section. Here you can see which cookies are stored, delete them individually or completely, and adjust your settings for the future storage of cookies. Note that disabling or blocking certain cookies may affect the functionality of some websites and applications.

 Section 7: Contact Information and User Inquiries

Contact Privacy Concerns: If you have any questions or concerns about our privacy practices or your personal information, please contact us at:

• E-Mail: office12(at)hermetik-akademie.org
• Postal address: Hermetic World LTD, Limnaria 1, Westpark Village, Shop 20, 8042 Paphos, Cyprus.

Feedback and questions about data protection:  We value your feedback and take your data protection concerns seriously. If you have any questions or need more information about how we handle your personal data, please do not hesitate to contact us.

Section 8: User rights according to GDPR and other data protection regulations

GDPR Rights:

• Right to rectification (Art. 16 GDPR): rectification of inaccurate personal data.
• Right to erasure (Art. 17 GDPR): Request the deletion of personal data.
• Right to restriction of processing (Art. 18 GDPR): Restriction of the processing of your data.
• Right to information (Art. 19 GDPR): to obtain rectification, erasure or restriction.
• Right to data portability (Art. 20 GDPR): Retrieve and reuse your data across services.
• Right to object (Art. 21 GDPR): Objection to data processing.
• Automated decision-making (Art. 22 GDPR): You must not be subject exclusively to automated decision-making.

CalOPPA & CCPA Compliance: California Residents' Rights

Data Access and Deletion: Under the California Consumer Privacy Act (CCPA), California residents have the right to request access to their personal information we collect and to request the deletion of their information from our records.

Opt-Out of Data Sales: California residents also have the right to opt-out of the sale of their personal information. We assure you that we do not sell any personal information.

Exercising your rights: To exercise these rights, please contact us using the contact information provided. We will respond to your request in accordance with CCPA guidelines.

PIPEDA Compliance: Rights of Canadian Citizens

Consent and Data Processing: In accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA), we ensure that Canadian citizens receive clear information and consent about how their personal information is collected, used, and disclosed.

Accountability and Privacy Complaints: We are committed to being responsible for the handling of personal information. Canadian citizens have the right to challenge our compliance with PIPEDA, including the way we manage their personal information.

Exercising PIPEDA Rights:  For inquiries or complaints regarding data processing under PIPEDA, Canadian citizens may contact us using the contact information provided.

Compliance with Australian Data Protection Act

Rights under the Act:  In accordance with the Australian Data Protection Act, Australian residents have the right to access their personal information held by us and to correct any inaccuracies.

Complaints and Enquiries: If an Australian resident believes that their privacy has been violated, they have the right to lodge a complaint, which we will deal with in accordance with the guidelines of the Act.

Contact for privacy issues: Australian residents may contact us using the contact details provided if they have any questions or concerns about privacy.

Rights exercised through our websites and applications: You can exercise these rights in relation to your personal data processed by us. If you have any concerns or questions about your data rights, please contact us directly.

Changes to our Privacy Policy

Policy Updates: We reserve the right to change this Privacy Policy. Any changes will be posted on our websites and applications with an updated revision date.

User Notification: We encourage users to periodically review this policy for updates. If material changes are made, we will notify users by E-Mail or by means of a prominent notice on our websites and applications.

Acceptance of Privacy Policy Changes:  By using our websites and applications and services, you acknowledge and accept any changes to this Privacy Policy. We will post any changes on our websites and applications with the updated revision date. Periodic review of this policy is recommended. In the event of material changes, we will notify you by E-Mail or by means of a visible notice on our websites and applications.